This is not just about a booking calendar – it is about the flow of your workday and the smart use of your spaces. VarianX makes workplace management fully transparent: employees find suitable spaces in seconds, and management gets clear data on how square metres are actually being used.
Book meeting rooms, workstations, auditoriums or even parking spaces from one clear interface. See immediately what is available right now, with no risk of double bookings.
VarianX Mobile – A pocket-sized office
Manage bookings and check available spaces on the go. Book a desk on the morning commute or check the location of your next meeting on the way downstairs.
All resources sorted at once
Attach equipment to a booking – projectors, sound systems or extra chairs. This ensures everything is ready when the meeting starts.
Seamless Microsoft 365 & Outlook integration
VarianX communicates perfectly with Exchange resources. Manage spaces and catering directly from your familiar Outlook calendar – data transfers correctly in the background.
Full Google Workspace support
If your organisation relies on Google, we are on the same wavelength. Bookings update from Google Calendar to VarianX and back in real time.
Two-way synchronisation – Always up to date
Whether you book on mobile, from a door display or your own calendar, the information updates everywhere instantly. No delays, no stale data – one single truth about the booking situation.
Facility Management
Lead with data, not guesswork
Is there wasted space in your office, or are meeting rooms constantly in short supply? VarianX gives you a clear picture of how your spaces are truly being used.
Utilisation analysis – A deep dive into space usage
Over 50 ready-made reports to track utilisation rates by time of day and department. See which spaces are popular and which are underused.
Cost tracking – Money in the right places
Allocate space costs directly to the correct cost centres. Automated tracking simplifies budgeting and identifies where facility costs can be optimised.
Interactive door displays – Communication straight from the door
Elegant door displays show booking status and allow spaces to be booked or released with a single touch. Free a room the moment a meeting ends.
A connected ecosystem – Everything linked together
Book a room, invite guests and order catering in one view. Everything handled at once — no detail falls through the cracks between systems.
Catering
A seamless chain from order to service to invoicing
VarianX brings room bookings and catering services together into one smooth whole. The system eliminates unnecessary manual steps, minimises waste and ensures the kitchen receives order and dietary information immediately.
For the Booker
Everything handled with one booking
Integrated webshop
Choose refreshments from the service provider's own shop. Clear product images, descriptions and prices make the choice effortless.
Real-time tracking
Stay fully informed about delivery status, order history and upcoming invoicing without separate queries.
Effortless management
Plans change? Modify or cancel orders directly in the system within the permitted time limits.
Privacy-respecting dietary requirements
Coming 2026
Guests declare allergies anonymously. Information passed to the kitchen securely — personal data and allergies not unnecessarily linked.
For the Service Provider
A powerful business platform
Your own webshop, no commission fees
Set up your shop with customer-specific pricing. No commission or hidden fees — your revenue is 100% yours.
Order management (Sales Management)
Manage all orders from a clear view. Update statuses (NEW, CONFIRMED, READY) with a single click.
Dynamic marketing
Coming 2026
Advertise daily specials or new services directly to users via the system's Home view.
Automatic invoicing & allocation
Orders serve as the basis for invoicing. Costs auto-allocated to the correct cost centre and transferred to financial systems like Netvisor.
Multi-operator environments
Supports venues with multiple restaurants and service providers, each with their own pricing and invoicing.
Dynamic announcements
Push daily lunch menus directly to users on the VarianX home screen.
Visitor Management
Security, automation and a first-class first impression
VarianX Visitor transforms the traditional visit into a smooth digital experience. It eliminates manual routines, strengthens building security and ensures every guest feels welcome before they even step through the door.
Security & Control
Security and control at the centre
Self-check-in terminal (Console)
Guests check in independently. The terminal handles digital NDA agreements, signed electronically before entering.
Individual visitor badges
Professional badges print automatically. Includes company branding and guest Wi-Fi password — printed individually or in bulk.
Real-time overview
Reception sees all visitors currently in the building and their status in seconds. In an emergency, you know exactly who is present.
Technology
Modern technology and integrations
Strong SSO authentication
Staff use Microsoft credentials. No new passwords, maximum security.
Dynamic lobby displays
Elegant displays greet arrivals and show the day's bookings from live VarianX data.
Digital visitor badge (2026)
Coming 2026
Guests save badges to Apple Wallet or Google Pay. No physical badge needed.
Why VarianX Visitor
A smarter, safer welcome for every guest.
A powerful first impression
Professional, branded communication before the meeting gives your company the best possible image.
Less routine work
Automatic notifications and self-service free up lobby and reception resources for higher-value tasks.
Full GDPR compliance
Visitor data and NDA signatures stored securely in the Finnish Private Cloud. Auto-anonymised after a set period.
Join thousands of satisfied users and let the VarianX ecosystem handle the routines for you. When spaces, visitors and catering run on autopilot, your organisation has more time for what really matters.
